If you’ve planned events before or are new to it, whether for private parties at home or corporate events, you know just how vital setting and sticking to a catering budget is. 

Before you begin planning your next event and setting your budget, let’s dive into what you can expect to pay for catering in 2025. In this blog post, we’re breaking down the types of services, average costs, and how to save on catering. 

Average Cost of Catering in 2025

According to Bark.com, the average cost for catering in 2025 is between $11 and $200 per person. You’re probably thinking: That’s quite a large price gap, isn’t it? And you’re right. There are a ton of factors that contribute to the per-person price in catering. 

Some further average cost data shows how much this price can vary. 

• Traditional Catering – $40 to $200 per person
• Buffet Catering – $40 to $180 per person
• All-Day Catering – $160 to $300 per person
• Drop-Off Catering – $10 to $20 per person

The price you can expect to pay for catering depends largely on the type of catering service you need for your event and for how long. 

How Much Does It Cost to Cater a Private Party?

If you’re planning to host a private party, such as a graduation, bridal shower, or holiday at home, catering can save you a ton of time. Oftentimes, catering a private party is more affordable than a larger, more formal event. 

You can expect to pay the following per person for catering a private party:

• Traditional Catering – $30 to $85 per person
• Buffet Catering – $15 to $40 per person
• Private Chef – $40 to $120 per person

How Much Does It Cost to Cater a Corporate Event?

Catering a corporate event can be slightly more expensive due to the nature of the event. Some corporate events can be pretty casual, such as Friday lunch in the office or an upscale awards or recognition event in a rented venue.

You can expect to pay the following per person for catering a corporate event:

• Traditional Catering – $50 to $120 per person
• Buffet Catering – $20 to $40 per person
• Private Chef – $70 to $200 per person

What Factors Determine the Cost of Catering?

There are plenty of factors that determine how much you can expect to pay for catering at your event. 

Venue

Depending on where your event is held, your catering cost can be more or less expensive. 

If you are renting a venue that has kitchen facilities that can be used by your caterer (or to hire in-house catering), it could cut down on catering costs. However, if kitchen facilities are unavailable, then the caterers may need to prepare more dishes before arriving and bring their own cooking and prep stations. 

The location of the venue can also determine the cost. If you’re hosting the event in a major city like Washington D.C., you can expect to pay slightly more than catering in a smaller town in Northern Virginia. 

Menu

Deciding what to serve your guests is a significant contribution to the cost of your catering. 

If you choose high-end food like lobster, oysters, truffles, and steak, you can expect to pay top dollar for catering. On the other hand, more casual cuisine like BBQ or Mediterranean delicacies are a more affordable option. 

Service

There are various catering service options to choose from when planning your event. Each catering service can align with the type of event and can set a casual or formal tone. 

Some of the most common catering services include:

• Traditional Table Service – Traditional catering involves staff members bringing dishes that are prepared on-site to guests at their tables. 
• Buffet Catering Service – Pre-prepared meals are served in warming trays where guests can arrive with their plates and are served at will.
• Private Chef Service – Chefs come to your venue to prepare meals and serve dishes to guests at their tables. 
• Drop-Off Catering Service – Pre-prepared meals are dropped off at the venue in warming trays for the hostess to set up (at Cafesano, we help with setup).

Not only does the type of service dictate how the meals are served, but also the need for serving and setup and cleanup responsibilities. 

Staff Members

The type of catering service you choose will determine how many staff members must work your event as well. The more staff you need, the more you can expect to pay for catering. 

For traditional catering, you will need staff to set up, prepare, and serve the meals. However, with a drop-off catering service, there is no need for staff to work the event. 

How to Save on Catering Costs

Catering is often the most important part of your event. The food served is one of the things guests will talk about the most afterward! Luckily, there are some ways you can save on catering costs without sacrificing quality and service.

• Book Early – The earlier you can book your caterer for your event, the better deal you will get because they will have more time to prepare and an open schedule.
• Find a Local Caterer – Some caterers may charge extra fees for travel, so working with a local caterer can help cut down on costs.
• Limit Menu and Courses – It’s easy to go overboard with how many courses are served as a host, but consider limiting the food choices and cutting one of the courses (like an appetizer).
• Choose an Appropriate Service – Deciding which type of catering service is best for your event (and your budget) can help you save on catering.

Plan Your Next Catered Event with Cafesano Italian & Mediterranean Bistro in Northern Virginia

Whether you’re planning a corporate event or an at-home party with your closest friends and family, Cafesano Italian & Mediterranean Bistro is here to cater delicious authentic-inspired Mediterranean dishes. 

Your guests will love dipping freshly made pita bread in our baba ghanoush or biting into one of our signature flatbreads or options from our gluten-free menu. Perfect for holidays, conferences, and virtually any event, your guests are guaranteed to remember the food when you choose Cafesano! 

Plus, we can host your event on our gorgeous outdoor patio.

Check out our catering menu and request a quote for your next event today! 

The post How Much Should I Expect to Pay for Catering in Northern VA? appeared first on Cafesano.

But if you’ve drawn the short straw and are in charge of planning a holiday event, relax! This article is your handy guide to successful holiday catering.

From understanding your guest count to selecting a menu that caters to all preferences, you’ll find the advice you need right here. So, grab a cup of cocoa, settle in, and let’s make your holiday gathering one to remember. 

Helpful Holiday Catering Tips

Planning a memorable holiday event starts with finding the right caterer!

While your event’s focus might be on holiday festivities and socializing, food tends to steal the show and create lasting impressions on your guests’ tastebuds.

Hiring a reliable caterer guarantees seamless event planning and that guest preferences are met.

Think of it this way: an unforgettable culinary palette complements the joyous atmosphere and can even become a cherished holiday tradition. 

Hand over your holiday catering needs to Cafesano: Italian & Mediterranean Bistro and delight your guests with exquisite flavors from the Mediterranean.

1. Know What You Want—and Need

Before diving into holiday catering and event planning, nailing down event details is crucial. Begin by defining your budget. How much are you willing to spend on catering for your holiday event? This is an essential factor to consider.

Next, estimate your guest count; this ensures you order just the right amount of food.

Deciding on the event style is equally important—will it be a formal sit-down dinner or a casual gathering with hors d’oeuvres and small bites? These choices shape the ambiance and menu of your event.

Having a clear understanding of these aspects helps you choose the right catering for your holiday event and ensures a delightful experience for your guests.

2. Consider Food Preferences

When planning a holiday event, it is crucial to recognize the diverse food preferences of your guests. Some may follow a vegetarian or vegan diet, while others may have intolerances to gluten or dairy. 

Did you know that 1 in 3 Americans try to avoid gluten and 65% of the population are lactose intolerant—this is super important when planning an event with food!

Catering to specific dietary needs ensures every guest has a delightful experience. Consider gathering this information through RSVPs or direct surveys. 

If you’re hosting a family party, consider if there will be young children and picky eaters attending as well. You’ll want to have some kid-friendly food options available for the little ones too. 

Your chosen caterer should offer a menu that accommodates all these dietary requirements. By doing so, you demonstrate thoughtfulness and inclusivity, which enhances the event’s atmosphere.

Take a look at Cafesano’s gluten-free catering menu to get started planning your inclusive event menu. 

3. Interview Potential Caterers

While it can be difficult to even find a good caterer in Northern Virginia before settling on one, it’s helpful to interview a few contenders. This ensures you find a provider who is not only flexible but also aligns with your requirements and budget.

Engage in a conversation to understand their services better. Assess whether they can adapt to any special requests and if they offer the kind of service that suits the event size and type you’re organizing.

This process will also help gauge your comfort level and trust in the team. After all, you want someone reliable who can make your holiday event memorable for all the right reasons! 

4. Taste Test Your Menu

Tasting your menu before the event is a vital step in ensuring your guests enjoy each dish.

At Cafesano, you can visit the restaurant to savor their carefully crafted Mediterranean dishes. As you immerse yourself in the cozy atmosphere, you’ll experience firsthand the vibrant flavors that can grace your holiday table.

This tasting session allows you to make informed choices and refine your menu selections. Plus, it offers an early taste of the event’s culinary delights, ensuring the menu is tailored to your preferences and meets the expectations of your guests. 

5. Set a Clear Timeline for the Event

Creating a clear timeline is essential for seamless holiday event catering. Start by determining when the caterers should arrive. Consider the setup time they’ll need to ensure everything runs smoothly.

Confirm if you require post-event clean-up services from them. Clearly communicating these details prevents misunderstandings and ensures your event runs like clockwork.

Discuss these specifics early in the planning stage to avoid last-minute surprises. This attention to detail not only keeps you stress-free but also allows your guests to enjoy a flawless holiday gathering.

Remember, a well-organized event results in happy attendees and satisfied hosts!

6. Fully Understand the Contract Agreement

Understanding your caterer’s contract is crucial to ensure a seamless event.

Identify a clear point of contact for any questions or needs. A contingency plan is vital, especially considering weather changes or unexpected events, to avoid disruptions. Pay attention to the payment terms; knowing when and how much to pay prevents last-minute financial stress.

The contract should spell out all of these details and more, eliminating any surprises that could compromise your event’s success. Having everything clearly laid out ensures that both you and the caterer are on the same page, allowing you to focus on enjoying the festivities without worry.

Choose Cafesano Catering for Your Holiday Event 

Make your holiday event in Northern Virginia memorable with Cafesano’s exceptional catering services. Known for our heart-healthy Mediterranean cuisine, Cafesano provides a delightful array of dishes that cater to every food preference, ensuring there’s something delectable for everyone.

Whether you’re planning an intimate gathering or a large corporate event, our professional team makes organizing your event smooth and stress-free. Experience the ease of working with a catering service that not only meets your dietary needs but also impresses your guests with delicious, wholesome dishes.

Choose Cafesano: Italian & Mediterranean Bistro for a holiday celebration that will be remembered by all! 
Browse our catering menu to start planning your holiday event in Northern Virginia today! 

The post Plan the Perfect Holiday Event: 6 Holiday Catering Tips from Cafesano appeared first on Cafesano.

From the patriotic celebrations of Memorial Day, Labor Day, Juneteenth, and the Fourth of July, to the joyous occasions of graduation parties, or simply the desire to bask in the weather with friends, there’s always a reason to cater an outdoor summer party in Northern Virginia. 

When planning an outdoor party in the thick Virginia heat, there are plenty of factors to consider to keep your guests cool, comfortable, and well-fed with professionally prepared catered food. 

Whether you’re celebrating a special milestone or hosting a long-awaited family reunion, you’ll want to know the top tips for catering an outdoor summer party in Northern Virginia. 

Useful Tips for Catering an Outdoor Summer Party

Catering an outdoor summer party requires a lot of planning and calculation. You have to consider the food, the guests, the venue, and, of course, the weather. 

With these helpful tips, you’ll quickly become a master at planning and catering an outdoor summer party.

Choose Your Venue Carefully

Choosing where to host your outdoor summer party is the first step in the planning process. Whether you decide to host the event in your own backyard, rent out a park, or an official outdoor venue, it’s important to fully envision your event taking place. 

Consider the amenities it has to offer, such as bathrooms, seating for guests to enjoy their food, and places with shade to cool off from the hot summer sun. There should also be a clean place in the shade to have the catering. 

Find the Right Catering Menu

Set the tone for your summer party by choosing the right catering menu. 

Think grilled meats, fresh salads, colorful in-season fruits and vegetables, and delicious wraps made with locally sourced ingredients. Now that’s summer on a menu! 

Finding a caterer with dishes that match the theme of your outdoor summer party is the next most difficult part of planning. But it doesn’t have to be when you choose Cafesano Italian & Mediterranean Bistro. 

Mediterranean dishes scream summer party. While in Northern Virginia, you can imagine yourself enjoying a delectable shrimp kabob on the beach in Italy with Cafesano’s catering at your outdoor event. 

Check out Cafesano’s Catering Menu for ideas of what to serve at your outdoor summer party in Northern Virginia. 

Consider Dietary Restrictions

The classic summer barbecue cookout features hamburgers, hotdogs, and ribs with a side of potato salad. It’s important to consider any dietary restrictions to make all of your guests feel welcomed and comfortable. 

When choosing a catering menu, make sure to include vegetarian, vegan, gluten-free, and dairy-free options. 

The last thing you want is for a guest to leave hungry because they couldn’t have anything on the menu.

Have a Rainy Day Plan

Late summer afternoon thunderstorms are quite common in Northern Virginia. With an average rainfall of 3.77 inches just in July, it’s important for hosts to have a backup plan for their outdoor summer party in case of rain. 

Whether you move the event inside or rent a large tent to cover your guests and food, having a plan B is one of the smartest things you can do. 

Make sure to communicate your backup plan to any vendors and caterers who may be setting up or working at your party for a smooth experience. 

Set Up Hydration Stations

The summer days get fairly hot in Northern Virginia. When catering an outdoor summer party, it’s important to set up hydration stations equipped with water, flavored water, juice, and ice for your guests. 

Keep Guests (and Food) Cool

Along with your hydration stations, it’s important to provide shaded areas with seating where your guests can escape the beating sun. 

Using tents or structures located at the venue to put seating, fans, and tables is a great way to keep your guests cool.

When catering an outdoor summer party, it’s also important to have a dedicated shaded area for the food. You’ll want to avoid having food directly in the sun as it could spoil quickly. 

Insect Control

When the weather gets warm, you can expect everyone and everything to enjoy the summer, including insects. 

In Northern Virginia, you’ll likely find ants and mosquitoes as unwelcomed guests at your outdoor summer party. 

Combat these insects from joining the party with citronella candles, bug-repellant spray, and electric zappers. This is ideal if your outdoor party will go into the night when the creepy crawlies come out to play. 

Creative Serving Solutions

Catering an outdoor summer party is more than just providing delicious food; it’s also about how you serve and present it. 

Find festive plates and napkins and use serving trays or picnic baskets for bread and rolls to enhance the theme and sophistication of your outdoor party.

Going the extra mile with the details makes all the difference to your guests! 

Cafesano: North Virginia’s Preferred Caterer for Outdoor Summer Parties

The most helpful tip when planning and catering a summer outdoor party is to find a reliable and professional caterer. 

Look no further than Cafesano Italian & Mediterranean Bistro! 

With two physical locations in Northern Virginia, we’re branching out and bringing our favorite dishes right to your door with our catering services. 

Whether you’re hosting a celebratory party, corporate event, or family reunion, we have something for every occasion for guests with every type of diet. 

Nothing sets the mood for a summer party like a flavorful and colorful Mediterranean meal. Did we also mention that our food is heart-healthy? So you and your guests can enjoy it guilt-free!  

Expect beautifully presented meals and appetizers delivered right to your home or event venue. With just one phone call or online order, you can impress your guests while sitting back and enjoying the party. 

Start your catering order from Cafesano for your next outdoor summer party today!

The post The Ultimate Guide to Catering an Outdoor Summer Party in Northern Virginia appeared first on Cafesano.

Whether you’re planning a wedding reception, business event, family gathering, or holiday party, finding the right catering partner in Northern Virginia takes thoughtful research and clarity about your needs.

Northern Virginia’s catering market is busy and competitive. With options ranging from locally beloved restaurants to specialized event caterers, so many choices can feel overwhelming — but with the right strategy, you can narrow the field to find the perfect fit for your event vision and budget.

Step 1: Start Your Search Strategically

Use Targeted Search Terms

Begin by searching online with specific phrases that match your event type and location, such as:

• “Wedding caterers in Northern Virginia”
• “Corporate event catering Fairfax VA”
• “Best party caterers near Reston”

Targeted search queries help you find vendors who specialize in the type of event you’re planning — and improve the relevance of your results.

See What You Already Love

Your favorite local restaurants may offer catering even if it’s not their primary business. Many successful local eateries, like Cafesano Italian & Mediterranean Bistro, provide personalized catering services with menus guests already know and enjoy.

Ask for Personal Recommendations

Word-of-mouth remains one of the strongest indicators of reliability. Ask friends, family, or colleagues who have hosted catered events in Northern Virginia about their experiences and who they’d recommend.

Step 2: Narrow Down and Evaluate Options

Once you have a shortlist of potential caterers, take time to evaluate them by digging deeper into their offerings.

Review Menus for Variety and Quality

Look for caterers who offer diverse menus capable of meeting your guests’ preferences and dietary restrictions, including vegetarian, vegan, and gluten-free options. A good menu demonstrates flexibility and attention to guest comfort.

Experience Matters

Ensure the caterer has experience with events similar to yours. Weddings, corporate parties, and family celebrations all require different approaches — from plating style to timing and coordination. Ask about past events, testimonials, and photos to see their work in action.

Dive Into Reviews and References

Reviews on Google, Yelp, and social media reveal a lot about reliability, communication, and quality. Reading both positive and critical feedback gives you a balanced perspective before making a commitment.

Step 3: Look for Key Caterer Qualities

Great food is just one part of a successful event. Exceptional caterers also bring professionalism, communication, and adaptability to the table.

Professionalism Throughout

High-quality caterers communicate clearly, respond promptly, and demonstrate organization — from the initial consultation to event execution. This kind of professionalism reduces stress and increases confidence.

Tasting Experiences

A tasting session allows you to sample menu items before making final choices. It’s a crucial step in understanding how the caterer’s food will translate to your event and ensures your guests will be delighted with the final selection.

Accommodating Dietary Needs

Good caterers proactively address dietary restrictions and allergens, offering thoughtful alternatives so all guests feel welcomed and catered to properly.

Flexibility and Attention to Detail

Flexibility is vital. Great caterers adapt their offerings to your event’s unique timeline, location, and guest preferences. They listen, anticipate needs, and handle adjustments with ease.

An exceptional caterer doesn’t just talk about delectable cuisine; they let you experience it firsthand. Offering taste-testing sessions before the event helps build confidence in their culinary prowess.

The opportunity to savor their proposed menu items gives you the knowledge to make informed decisions, ensuring your guests’ taste buds are in for a delight. 

Ability to Accommodate Dietary Needs

Furthermore, a great caterer is mindful of the varying dietary needs of your guests. Their adeptness at handling allergen considerations with utmost care is a testament to their culinary aptitude. 

Caterers who skillfully craft delicious alternatives for guests with food allergies or dietary restrictions are indeed worth their weight in gold. 

Flexible and Adaptable

Flexibility is another key quality. They’re adaptable, molding their services to fit the unique demands of your event. They’re also attentive to every small detail, understanding that these nuances often make the difference in creating a memorable experience.

A great caterer molds their skills and experience around your event’s specific needs, culminating in an experience that’s as delightful as it is unforgettable.

Step 4: Making the Final Decision

With all your research done, you’re ready to choose.

Compare Value, Not Just Price

A lower price doesn’t always mean better value. Compare what each caterer includes: staffing, setup, cleanup, rentals, and service quality. Look for transparency in pricing and clear communication about what’s included to avoid surprises.

Contracts Should Be Crystal-Clear

Before signing, make sure every detail — from menu items and quantities to service style and payment terms — is documented in your contract. Clear contracts protect you and confirm expectations on both sides.

Alignment With Your Vision

Choose the caterer who understands your vision and can translate it into a cohesive culinary experience. The right caterer isn’t just a food provider — they’re a partner in crafting a memorable event.

Why Hire a Caterer in the First Place

Hiring a professional caterer does more than remove food preparation from your to-do list. It ensures:

• Meal preparation is handled safely and professionally
• Food presentation enhances your event’s atmosphere
• Timing and service flow smoothly throughout the event
• You and your guests can focus on enjoying the occasion rather than managing logistics

Caterers often handle setup, cleanup, and coordination of serving details that would otherwise fall on you or your host team.

Local Focus: Catering in Northern Virginia

Cafesano Italian & Mediterranean Bistro has been delighting local customers and events throughout Northern Virginia, including Reston, Dulles, Herndon, Sterling, Fairfax, Ashburn, McLean, Tysons Corner, Leesburg, Vienna, and Great Falls. With fresh, flavorful Italian and Mediterranean dishes, customizable menus, vegetarian and gluten-free options, and delivery assistance, Cafesano stands out as a dependable choice for many occasions.

Whether you’re planning a business lunch, wedding reception, or holiday gathering, Cafesano’s catering team can help you tailor a menu that suits your theme, budget, and guest needs.

Extra Tips for Success

• Get Multiple Quotes: Contact at least three caterers to compare services and pricing before deciding.
• Ask About Venue Requirements: Some venues have specific rules about outside caterers, so confirm these before booking.
• Consider Delivery and Setup Logistics: Make sure the caterer can handle delivery, setup, and cleanup — especially for outdoor or off-site venues.

Final Thought

Finding the right caterer in Northern Virginia doesn’t have to be stressful. Start early, do your research, seek recommendations, and choose a caterer who brings professionalism, delicious food, and a willingness to tailor their service to your unique event. With a thoughtful approach and trusted partners like Cafesano, you can focus on celebrating while the catering team handles the culinary excellence.

The post How to Find a Caterer in Northern Virginia (Expanded Guide) appeared first on Cafesano.

And who caters the best food in Northern Virginia, perfect for holiday events? The one and only Cafesano Italian and Mediterranean Bistro! 

You have a lot on your plate (no pun intended) with the holiday season. You’re running around buying gifts for loved ones, decorating your home, attending holiday concerts at your kids’ schools, and now planning a holiday event. 

Trust Cafesano to handle the food and catering of your event so you can focus on actually enjoying it rather than slaving away in the kitchen for hours on end to feed your guests. 

For a successful and delicious holiday party, Cafesano surely delivers (literally). 

Why Choose Cafesano to Cater Your Holiday Party

Your first instinct is probably to throw on your apron and get to work in the kitchen to make food for your holiday party guests. But let’s give it a second thought. Maybe catering is a better, more convenient option. 

Delicious, High-Quality Dishes

Cafesano Italian and Mediterranean Bistro serves some of the best and most authentic Mediterranean cuisine in Northern Virginia. A simple bite of our crunchy falafel will send you straight to the Greek Isles. 

There is no chance of overcooking a dish or burning a platter in the oven when you trust Cafesano to cater your holiday event. 

You can expect delicious dishes made from high-quality ingredients, curated by the delicate hands of a trained chef, for the perfect balance of flavors. 

Vegetarian Options

When hosting a large holiday event or party, you may invite people with dietary restrictions or food intolerances. Don’t make your vegetarian friend feel uncomfortable when all there is to eat is meat. 

Cafesano offers delicious and satisfying vegetarian and meat-lover options when catering an event. So nobody will ever feel left out. 

Heart Healthy Choices

Some event planners shy away from catering their holiday parties because they believe ordering takeout is an unhealthy option for their guests. Well, that’s before you knew about Cafesano’s commitment to creating heart-healthy dishes. 

We follow the guidelines of the Mediterranean Diet, which was crowned the world’s healthiest diet in 2023. 

Using fresh ingredients, healthy fats such as olive oil, lean meats and poultry, lots of legumes, and various vegetables, you can serve delicious and healthy dishes to your guests. Now that’s the greatest gift you could ever give! 

Less Stress

When hosting friends and family for a holiday gathering, there is much to do around the house. With the cleaning, decorating, and setting up, there is little time left to do the grocery shopping and the cooking. 

Take the stress out of hosting and call Cafesano to cater your event! You’ll thank yourself when you find that you have hours of free time to relax and calmly prepare for your holiday event. 

Plus, you’ll surely thank yourself when you do not have a kitchen to clean! 

Save Money

Contrary to popular belief, catering your event could actually save you money as opposed to cooking everything yourself. 

When cooking dishes that you normally would not make outside of the holiday season, ingredients can become expensive, especially if using just a teaspoon of an expensive spice. 

While a trip to Costco may sound like a way to save on your holiday party’s food, you can easily overbuy products and end up buying things you didn’t plan to serve at your party. 

With Cafesano’s catering, you will always have the perfect amount of food and no leftover expensive ingredients to sit on your shelf until next year. 

One-on-One Catering Specialist

When you cater your holiday party with Cafesano, you will have the chance to work one-on-one with our dedicated catering specialist. 

We will work with you to build the perfect menu to serve your guests based on allergies, dietary restrictions, and the overall atmosphere of your event. 

Relax and Enjoy the Event

It takes a lot of work to throw together a successful event. You don’t want to miss all of the fun and hard work you put in to make it happen. 

When you choose Cafesano to cater your holiday party, you don’t have to worry about heating things up in the kitchen or adding the last touches to a dessert. We’ve done it all for you! 

You get to sit back, relax, and enjoy the event with family, friends, and colleagues while biting into a delicious spoonful of baba ghanoush.

What Holiday Events Can Benefit from Cafesano Catering?  

Cafesano caters various events, but we specialize in corporate holiday parties and family gatherings. 

We work one-on-one with you to build the perfect menu to make your event special and memorable. 

Whether you’re hosting 200 people for an office party or 20 people from your neighborhood, you can count on Cafesano to serve mouthwatering Mediterranean dishes that will have your guests raving about them for the next year. 

Order Custom Catering from Cafesano this Holiday Season

Take away the stress that comes with the holidays and choose Cafesano to cater your next holiday party. Spend more time singing holiday carols and less time standing over the stove. 

With heart-healthy meat and vegetarian options, there is something for everyone on Cafesano’s catering menu.

Our quick and seamless online ordering platform helps you build the perfect menu to serve your guests incredibly flavorful Mediterranean-inspired dishes. 

And with delivery, you’ll have all of this delicious food delivered right to your door on the day of your event. It simply can’t get easier than that! 

Chat with our catering specialist today to craft a delicious Cafesano menu for your next holiday event. 
If you enjoyed this article, make sure to read 7 Smart Reasons to Choose Catering for Corporate Events next!

The post Top Reasons to Cater Your Holiday Party with Cafesano appeared first on Cafesano.

Fortunately here are a few simple tips for our neighbors in Northern Virginia that will have the kudos coming your way without the stress you simply don’t need during this festive but hectic time of year.

1. Pick the right date and time for your party.

When selecting an event date, make sure it doesn’t fall too close to the holidays or run into conflicts with your employees’ or friends’ religious observations. Timing is everything with any party, but particularly around the holidays when so many activities are crammed into just a few weeks.

Consider a date early in the holiday season, before folks start filling up their calendars. And be sure to send out invitations well in advance with a prominent RSVP request and a deadline.

2. Choosing the ideal location

For smaller office parties, consider:

• Would it be convenient to host the party in the office during the week, or would you like to invite the office to celebrate at your home during the weekend?
• Will it be kept to office staff only, or will you encourage employees and clients to bring their families?

For a larger corporate gala, here are a few things to consider when choosing a venue:

• Is it convenient to the office and where your employees live?
• Is there plenty of parking?
• Does the management have experience in event planning?
• Do they have a good reputation? (We can make a few suggestions if you’d like).
• Do your employees have any ideas or preferences? (Ask them).

For a party at your home, think about the following:

• Do you have room to accommodate both the people and the food in your home?
• If you want to invite a lot of people, should you just serve appetizers and finger foods and do you have places around your home where you can distribute platters of food and beverages so folks can get to them easily?
• If you want to have an actual meal, do you have a place where your guests can eat comfortably and do you want everyone to eat together and in the same room at the same time?

3. Try adding a theme this year.

Perhaps your business had an exceptional year of growth or you’ve launched a new product and want that reflected along with a holiday theme. You might also use the event to hand out special awards or make an announcement about the past year or the new year ahead. (Again invite your employees to make suggestions. Make it their event in a very real way.)

If your family has a traditional time and place to come together for the holidays, you can still add a distinctive touch to each year by incorporating a unique theme to your decorations and menu choices.

• 

  Consider adding hor d’oeuvres that your guests may not see at another holiday party this year like hummus with warm pita bread or falafel bites with tahini sauce.

• Consider featuring menu items made with fresh ingredients from local farmers. Serving a variety of wines and craft beers from local Virginia wineries and breweries is certain to be a hit! (We’re big on fresh and local.)
• Instead of serving predictable sugar cookies, opt for a different choice of desserts that include trays of mini Italian cannoli and traditional baklava.
• Decorate with wreaths and garland from your local Christmas tree farm, trimmed with holly and burlap ribbon – you can’t beat the “traditional” look and your house will smell wonderful too!

4. Order the right amount of food.

One of the biggest challenges to hosting a party is knowing how much food and drink your guests will require. There are a number of useful charts that assist in estimating how much food is needed, but try to think back on previous events.

Make sure your invitations have an RSVP so you know how many guests you will be hosting. And going forward, keep track each year of how much food and beverage you ordered, how many people came, and how much food and beverage was left over.

While ordering too much could mean having leftovers for a few days, ordering too little can cut your party short. At Cafesano, we provide catering to groups of all sizes in Northern Virginia and we’re happy to assist you with ordering just the right amount of food so you can minimize the chances of over- or under-ordering and ensure your guests go home happy!

5. Order the right types of food.

Many people have food allergies and dietary restrictions and you’ll be a hero if you provide menu items that take this into consideration. If you’re hosting an intimate party with friends and family, you probably know everyone’s preferences. However, for larger parties, we recommend you select menu items that cater to a variety of diets.

Keep vegetarian, vegan, kosher, and gluten-free diets in mind as you plan your menu. Cafesano Catering in Northern Virginia has a wide selection of dishes that can satisfy almost any need. From our popular Salad Bowls and Panini & Wrap Platters that include vegan and vegetarian selections, to our gluten-free catering selections, our Catering Coordinator will work with you to create a customized menu that will insure your event is a hit for all your guests!

Catering Your Northern Virginia Party

This year, simplify your holidays and consider using the services of a local caterer in Northern Virginia. Cafesano Catering in Reston, VA will make sure planning for your event is simple and hassle-free.

Online ordering, and delivery services, as well as a large selection of fresh, flavorful and healthy menu items, make Cafesano Catering the perfect choice for your holiday party. Let us take care of the food so you can concentrate on making sure your guests are having fun. Who knows – maybe you’ll actually enjoy the party yourself!

Cafesano Catering, providing catering services in Northern Virginia for over 6 years, makes holiday party planning simple with catering services for both intimate house parties and large corporate events.

Choose from a flavorful and unique assortment of Italian and Mediterranean menu items. Contact Cafesano today and we’ll help you start planning your upcoming holiday event in Northern Virginia.

What dish are you most looking forward to at your next holiday gathering?

The post Tips for Planning a Holiday Party appeared first on Cafesano.

Food that doesn’t taste good, that’s limited as to choices and/or that’s presented sloppily makes a very poor impression on your guests. When you offer fresh, flavorful, attractively-served meals, on the other hand, it’s easier for them to see your company as a quality organization that knows how to take care of its clients.

To ensure that you’ll be giving your customers a memorable meal—memorable in a good way—here are some questions to ask when you’re interviewing companies that provide catering in Reston,  Herndon, and surrounding areas of Virginia, for your next business event.

1. Is the menu interesting and does it include items that satisfy special dietary requirements?

Business people get tired of the same catered lunch choices – deli platters with pasta salad, chips, pickles and cookies seem to be the quick and easy norm.  Find a caterer that’s offering something a little unique, perhaps with an ethnic flair.  Mediterranean and Italian catering menus are popular today, especially since they tend to focus on healthy, yet flavorful, menu items.

Additionally, more people than ever seem to be following special diets—vegan and vegetarian, gluten-free, dairy-free, low-salt, etc.  When you’re planning a business meal for important clients, you want to be sure that you make every possible effort to accommodate their various needs by providing a variety of foods. The catering company you choose should be able to suggest main dishes and/or accompaniments to accommodate your guests’ dietary requirements as much as possible.

2. Can you arrange for a tasting?

You’re probably not going to take this step if you’re talking about occasional lunch meetings in your office, but if you’re sponsoring a big event with a potential of generating lots of business you’d better have at least a few people from your office sample potential menu items and give their opinions.

3. Can they provide references from other business customers?

You’ll want to know if the catering company you’re considering will deliver meals on time, if the food is good, if the presentation is attractive. There’s no one who can provide that information better than current clients of the company that’s providing your catering around Herndon and Reston.  Those clients will be speaking from experience. So be sure to ask potential caterers for long-time references—companies that have used them for a year or more—and follow up with those references.

4. Do they specialize in events of a certain size and can they offer you special services that you might need?

While the caterer that you currently use may be exceptional at providing outstanding lunches for business meetings of 20 people in your office, they may not be up to the task of handling refreshments for 200 people at a product launch offsite.

Ask a caterer how much experience they’ve had in handling events of the size you’re anticipating (and get references from clients who have used them for events of that size as well).  Do they have a Catering Coordinator who can help you finalize a menu?  Can they provide sufficient plates, cutlery and any necessary chafing dish set-ups?   Do they deliver?  Don’t assume anything; go over every detail of your event so there are no last-minute, unpleasant surprises.

5. Is placing an order easy and convenient? 

Are you able to find menus and pricing online?  If necessary, can they provide you with a written proposal up-front for your catered event that includes all pricing and reflects the all-inclusive final price you’ll pay?

You don’t want to get to the stage where you’ve selected a caterer and then they present you with a detailed contract that’s full of provisions that aren’t acceptable to you. If you’re looking for a caterer who can handle events for you on a regular basis, can you open an account and pay online?  Will they keep a history of past orders for your review?

6. Is your caterer someone you’d use again – and again – and again?

We’ve all worked with vendors that go the extra mile in making sure we get the product/service we need, when we need it. Does your caterer help you out when you’re in a pinch? Can they accommodate your customized requirements? Do they make it obvious that they’ll do what it takes to get your business and keep your business? Are they interested in establishing a long-term business relationship?

Which qualities are most important to you when choosing a caterer in Virginia?

The post How to Choose the Right Caterer for Your Next Business Meeting appeared first on Cafesano.

It’s party time!

Well, actually, it’s party planning time because if you want to do something spectacular for Christmas or New Year’s in Sterling VA, you should start planning now.

Not sure where to start?

Just follow these tips to make your holiday party a big success.

How to Plan a Stellar Holiday Party in Sterling, VA

Decide on a theme

You don’t have to do a themed party, but if you choose to, start picking a theme right now so that your guests know how to dress and you can stock up on the themed décor.

Here are some of the popular holiday party themes in Sterling you could incorporate (or feel free to try something new and untraditional – The Elf party, anyone?)

• An ugly sweater party
• Candy canes or gingerbread
• Glam party: crystal, gold, silver and sparkles
• Winter wonderland
• The Grinch and Whoville

Choose the date and order invitations

You know how busy holidays get with all the gift shopping, decorating, cooking and celebrating. The earlier you set the date for your Sterling party and send out invitations, the more people on your guest list are likely to attend. If you can, discuss the party dates ahead of time with your closest friends and family to make sure your party plans don’t overlap.

Are formal invitations really necessary?

You could successfully invite people in person or via social media. However, printed invitations add a personal touch and often make it to the fridge door. This means they will serve as a constant reminder and the recipient is less likely to forget about the important date. Besides, it’s an easy way to track the RSVPs and makes for a cute keepsake.

Clear the space

Unless you live in a mansion or have turned your basement into a “party central,” entertainment space in your Sterling home is probably tight. Figure out how you can shift furniture to make it easier for people to move around, mingle, grab a bite, dance and rest.

Consider moving everything fragile, sharp or unstable out of the way. You know your home like no one else. You know when you step on this one floorboard, the entire bookshelf shakes or when you turn around this corner too sharply, you can stub your toe on the edge of the end table.  Your guests, however, don’t know any of this, so it’s a good idea to eliminate things that can cause injury.

Go for easy food & drinks

Parties are fun, but who wants to spend hours cooking and then hours cleaning up? Besides, it’s not like you are planning a sit-down dinner: your guests expect drinks, snacks and yummy finger foods, so don’t overthink it.

Catering is often the way to go – it’s inexpensive and definitely beats the store-bought party platters. Order freshly-made dips, wraps, pizza or wings – who doesn’t like those? Just don’t wait till the last minute because most caterers get very busy during the holiday season.

Also, when it comes to the party food, it’s better to have a surplus than a shortage. Plan to accommodate everyone who RSVP’d, those who forgot and those who show up with a party of five instead of the agreed-upon “plus one.”

As for the drinks, offer a variety, but avoid spending the entire night behind the bar with a cocktail shaker. Opt for self-serve punches or single-serve bottled drinks.

Set the mood with holiday lights & music

You probably already have your holiday décor in place, but it doesn’t hurt to add something extra for the party. Strategically place Christmas lights to illuminate points of interest, create ambiance and add to the holiday spirit. If you plan on using candles, opt for the flameless variety to reduce the risk of hot wax spills, burns and fire.

And don’t forget about the music. Think your playlist through to make sure your guests are either familiar with or can relate to the songs. It helps mixing up traditional Christmas tunes like “Jingle Bells” with modern party songs. Make sure you have enough tracks to play without repeating – the last thing you want is guests trying to hook up their iPhones to your stereo to play their latest dub-step finds.

Iron out the details

It’s all about the “little things” – right?  Here’s a checklist to help you remember even the smallest details

• If you live somewhere where winter is cold and snowy like Sterling, think about where guests will place their coats. Renting a coat rack might be a good idea. Also, have a backup plan in case a blizzard rudely interrupts your party.
• If there are smokers among your guests, designate a smoking area, especially if you maintain a non-smoking household.
• Decide if you want guests to bring their kids. If so, come up with entertainment for them and some kid-friendly food options.
• Prepare guest bedrooms for guests that stay for the night.
• Think about the parking situation. If the driveway is tight, encourage guests to carpool. For especially large parties, consider having someone run a shuttle between your home and the nearest local school or church parking lot.
• If you own pets, figure out where they will stay during the party, especially if they are the kind that takes the first chance to run out the door when it opens.

Settle on the party favors

Of course, party favors are not necessary but it’s the Holiday Season and a small gift is always a warm and pleasant surprise and a nice way to say “thank you.” Especially consider giving something to your guests if they contributed a dish to your menu or a bottle of wine to your bar.

Party favors don’t have to break the bank and if you are a crafty one, feel free to DIY. And put some thought into the presentation as well. Here are a few ideas:

• Christmas ornaments
• A totem of the year according to the Chinese calendar
• Yummy baked goods
• Scented candles
• Decorative glassware

So, what is your holiday party going to be like this year? Have you been planning it since last January? Share your tips and ideas below.

The post Your Easy Guide to Holiday Party Planning appeared first on Cafesano.